Board Member Positions

Board of Directors Position Responsibilities

Please note: These positions are subject to change during the application process.

All Board Members are expected to:​

• Attend All build days for UP shows

• Attend tech week rehearsals for all UP shows

• House manage for UP shows

• Attend weekly Board Meetings

  • ​Please note that this is a considerable time commitment, and we expect board
    members s to be involved and engaged in all meetings/shows/fundraisers/etc.

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Financial Director

• Works closely with Managing Director and Production Manager to create and approve budgets for the seasons

• Serves as the liaison between UP and IUSA Funding Board to manage and allocate funds (along with the Managing Director)

• Attends the IUSA Funding Board training session at the beginning of the school year in order to re-register UP as a student organization.

• Communicates funding and reimbursement with the production teams with the assistance of the Managing Director.

• Directs reimbursement with the assistance of the Managing Director and the oversight of the Production Manager.

• Handles money orders, reimbursements, and deposits into our SOA account.

 

Director of Development/Assistant Financial Director

• Represents University Players in communication with rights organizations.

• Acquires rights, royalties, scripts, and librettos for each production. This process
  can be tedious and requires a lot of personal initiative and organization.

• Distributes and collects show materials to cast on day one of rehearsal.

• Conducts literary oversight of all productions.

• Seeks outside grant opportunities.

• Oversees financial matters for the collaborative production with Union Board and any other fundraising pursuits undertaken.

• Aids the Financial Director in applications to IUSA Funding Board.

• Seeks ways to make University Players more sustainable financially.

• Works with the managing director to manage communications with
  donors.

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Technical Director

• Attends production meetings and communicates matters regarding material acquisition and construction logistics with the production teams, the Board of Directors, and the theatre department.

• Oversees the load-in, construction, and strike of all productions alongside the Production Manager.

• Develops detailed plans for all technical work days.

• Clearly delegates tasks to all workers present in order to efficiently use people’s time and have the set constructed and struck in a timely fashion.

• Oversees the secure storage of all UP property.

• Takes inventory of UP assets and coordinates with production teams to maximize usage of resources.

• Demonstrates strong presence at production meetings, load-in, construction, and strike.

• Provides creative and technical guidance to all designers.

• Provides oversight to the design teams in creation of budgets

• Must have strong technical knowledge

• Ability to be at all tech rehearsals strongly recommended

• Must have access to a vehicle.

• Assisting Production Manager and Assistant Production Manager in
  putting together production teams.

• If applying for this position you are also in consideration for assistant technical director. 

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Director of Communications/Event Coordinator

• Serves as a liaison between University Players and the IDS.

• Conceives all media marketing strategies and collaborates with the Social Media and Website manager to produce media marketing.

• Creates and sends monthly UP mass emails/newsletter.

• Facilitates social events for the Board of Directors.

• Functions as a social liaison to the student body in order to increase cultural diversity among UP productions and membership.

• Organizes fundraising events.

• Reaches out to other student and community organizations to provide University Players with a strong Bloomington network.

 

House Manager

• Directs or delegates house management for all UP productions.

• Creates a system for house managing sign-ups.

• Leads training sessions for board at the beginning of the year.

• Works with Events Coordinator to manage and plan events.

• Collaborates with Stage Management to prepare any warning signs for Front of House, dependent on the production (i.e., strobe warning, strong language, etc.)

• Responsible for setting up UP banner as well as distributing name tags to
  board house managers.

 

Social Media and Website Manager

• Takes or Finds a photographer to take rehearsal photos at a photocall for each UP production to be shared to Instagram and Facebook and provided to designers for portfolio content.

• Find a production photographer.

• Creates digital programming for each production.

• Creates promotional videos in collaboration with directors for each production of the season, to be shared to Facebook.

• Meets with the director for each show to discuss vision to be conveyed in print media.

• Must have knowledge of Graphic Design and digital editing

• Must be comfortable with making edits to the UP Website (managed via Wix). You will be trained on this.

• Collaborates with the Artistic Director to ensure that the season’s vision is cohesively implemented in marketing and social media.

• Establishes and implements a logistical plan for the distribution of UP marketing.

• Prints and distributes posters for each UP production.

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Music Director

• Finds a music director for UP musicals and song cycles or serves as music director if another music director cannot be secured.

• Secures rehearsal pianist when needed.

• Plays accompaniment for cabarets/finds pianist.

• Assembles a band for musicals and song cycles as necessary.

• Advises directors when music input is needed.

• Knowledge of sound system/equipment recommended.

• Knowledge of Audio Engineering is recommended.

 

Director of Choreography and Movement​

• Recruit choreographers for UP productions, if requested by the director, and put the choreographer and director into contact. Expected to step in if a choreographer cannot be secured.

• Actively try to engage and bring more dancers into UP and bridge the department gap between theatre and dance.

• Serve as director of the MOCO Collab/SLIP.

• Works to find choreographers for show/provide mentorship throughout
  production process.